Email Overload: reorganise your inbox in 1 move

Email Overload

Email Overload has become a common problem in our increasingly hectic digital lives.

This term refers to the time when our inbox fills up with a large amount of messages, making it difficult to manage and organise them.

The amount of emails we receive every

day can be overwhelming and can quickly turn into disorganised chaos.

This can cause stress, loss of time and decreased productivity.

Fortunately, there are ways to deal with this challenge and reorganise our inbox for more effective management.

In this article, our web agency will provide you with a comprehensive guide with 3 steps to help you deal with Email Overload and reorganise your inbox.

Use labels

In this section, our web agency will explore in detail the importance of labels in email management and how they can help simplify and optimise your inbox.

We will also look at how to create and use labels effectively, providing practical tips for better organising your messages.

Ready to take control of your inbox and get rid of Email Overload?

Read on to find out more!

What is a label?

Labels, also known as tags or categories, are organisation tools that allow you to assign a label to an email message according to its subject or type. For example, you could create labels such as ‘Work’, ‘Personal’, ‘Projects’, ‘Important’, ‘To Read’, ‘To Do’ and so on.

Each time you receive a new message, you can assign one or more relevant labels to it to immediately identify its content and priority.

Importance of subject labels in email management

Theme labels play a key role in email management for several reasons:

Organisation: Labels allow messages to be organised into specific categories, making it easier to navigate and search for the desired content. Instead of having to scroll through long lists of emails in your inbox, you can simply click on the corresponding label and view only the messages associated with that theme.

Prioritisation: By using labels such as ‘Important’ or ‘To Do’, you can highlight messages that require your immediate attention or are related to tasks to be completed. This helps you focus on the most critical messages and ensure that nothing important is overlooked.

Filtering: Labels allow you to filter messages according to specific criteria you have defined. For example, you can create a filter to automatically route all work messages into the relevant ‘Work’ label, so that you have a separate, dedicated view for your work commitments.

Why use colours in labels

Another useful technique is the use of coloured labels to classify and identify messages visually.

By assigning a colour to each label, you can create a clear and intuitive structure that facilitates message management and prioritisation.

Why coloured labels?

Coloured labels provide a number of advantages that will help you better manage your email flow.

1.Instant visualisation: Assigning a colour to each label allows you to immediately identify the type of message or its importance. When you open your inbox, the labels


coloured labels immediately attract attention and allow you to locate relevant or priority messages without having to read them one by one.

2.Clear organisation: Coloured labels create a visual structure that simplifies navigation in your inbox.

You can assign specific colours to categories such as ‘Work’, ‘Personal’, ‘Current Projects’ or ‘To Be Read’, creating a hierarchy of importance and making it easier to search for specific messages when you need them.

3.Customisation: Coloured labels also offer an opportunity to personalise your e-mail experience.

You can choose colours that best suit your preferences and style, making your inbox unique and pleasant to navigate.

You can assign different colours according to the urgency or importance of messages, allowing you to quickly identify those that require an immediate response or are related to priority projects. This will allow you to focus your energy on the most important tasks and avoid feeling overwhelmed by the number of incoming messages.


Don’t miss our next articles where we will tell you about useful filters to archive and label mail automatically.

Email Overload: Conclusioni

Email Overload can be a frustrating challenge, but with a little organisation and using strategies

like the use of labels, you can reorganise your inbox more efficiently.

Remember, the key to managing Email Overload is to find a system that works for you.

In this regard, if you would like more direct and customised support for your needs, do not hesitate to contact our web agency.

Our IT experts and technical specialists are ready to offer their valuable support.

We have the knowledge and expertise to implement customised solutions that meet your specific needs.

Furthermore, we understand that your time is valuable and that you may prefer more direct support. That is why we also offer the possibility of sending our technicians to your company to provide on-site support.

Rely on our professionals to simplify your workflow and improve your business productivity.